Event Planning 101 - 3/16/13

Presentation given to MIT PanHellenic groups on the basics of event planning at MIT.

Transcript

1. Event  Planning  101   Joel  Pe0grew   MIT  Student  Ac;vi;es  Office   @therealjoelp   saoatmit.wordpress.com   Event  Planning  101  
2. From  One  to  Many…   Event  Planning  101  
3. Stakeholders   Event  Planning  101   Your  Organiza;on   MIT  Police   SAO   CAC   FSILG  Office   External  Vendors/Speakers   MIT  Insurance  and  Procurement   Your  Audience  
4. The  Basics   •  What  is  the  purpose?   •  What  do  you  want  them  to   learn?   •  Can  you  take  the  study  break   above  and  beyond?   Event  Planning  101  
5. Space   Event  Planning  101   Schedules:  5-­‐111   CAC:  W20-­‐500  
6. Time   Event  Planning  101   Via  Taylor  Murphy  at  Albright  College  
7. Registering  Your  Event   •  All  events,  whether  on  or  off  campus,  where  alcohol  will  be   served.   •  All  on-­‐campus  events  where  money  will  be  collected  during   the  course  of  the  event.   •  To  be  safe,  any  and  all  events  that  exceed  an  audience  of   100.   •  All  events  where  more  than  20%  of  a^endees  are  non-­‐MIT   community  members.   •  All  events  that  are  working  with  a  non-­‐MIT  organiza;on.   •  All  events  that  involve  working  with  minors.   •  Other  special  circumstances.   Event  Planning  101  
8. Before  the  Event   Event  Planning  101  
9. Cash  Money   Event  Planning  101  
10. Food  and  Alcohol   Event  Planning  101  
11. Speakers  and  Entertainment   Event  Planning  101  
12. Minors   Event  Planning  101   Via  Cris;an  Giro^o   Via  Cris;an  Giro^o  
13. The  MIT  Event  Registra;on  Process   Event  Planning  101  
14. Workshop  Ideas   SAO  and  DAPER   CDSA   Interview  Do’s  and  Don’ts     or  Resume  Workshops   Networking  with  the  Alumni   Associa;on   Event  Planning  101   List  Center  and  art  apprecia;on   Dinner  E;que^e   Business  Social  Situa;ons   Mul;cultural  and  GLBTQ  workshops   Social  Media  and     Professional  Development    
15. Get  in  Touch.   Joel  Pe0grew   W20-­‐549   Joelp@mit.edu   Event  Planning  101