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Inbox Zero

Roo Reynolds
November 23, 2015

Inbox Zero

A brief introduction to Inbox Zero: what it is and some personal suggestions

Roo Reynolds

November 23, 2015
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  1. Do you Have a lot of unread email? Experience email

    overload? Waste time looking for and re-reading emails? 'Mark as unread' so you'll go back to deal with it? Feel anxious that you're not getting back to people? Worry about what's lurking in the middle of your inbox?
  2. Merlin Mann says 1. Don't leave your email client open.

    Process email periodically 2. "I don't know" is a good answer, as is "do you still need this?" 3. "It’s not how many messages are in your inbox–it’s how much of your own brain is in that inbox" 4. It's a process, not a state. Especially not a state that requires significant infrequent effort 5. Delete, delegate, respond, defer, do
  3. • Delete  • Delegate • Respond • Defer •

    Do First, delete/archive as many new messages as possible... ☑
  4. • Delete • Delegate  • Respond • Defer •

    Do ...then forward anything that can be best answered by someone else ➡
  5. • Delete • Delegate • Respond  • Defer •

    Do Immediately respond to any new messages that can be answered in two minutes or less ⌛
  6. • Delete • Delegate • Respond • Defer  •

    Do Will it take more than two minutes? Put it in a pile to deal with later... !
  7. • Delete • Delegate • Respond • Defer • Do

     ...and set aside time to respond to them. Obvs. !
  8. R = reply A = reply all F = forward

    E = archive S = star L = add label V = move [ = archive + next email
  9. ! "