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Learn to delegate; like a boss

Blackmill
October 06, 2023

Learn to delegate; like a boss

Very good individual contributors get promoted to become leaders of the team. When they get promoted, they get more responsibilities, more balls to juggle, less time to make it all work. Becoming more efficient will not be enough. Highly effective leaders and managers learn to perform better by delegating work to other team members. In this talk you will understand why delegation is so important. You will learn tips for delegation and how to decide what to delegate. And you will walk away with a delegation script to help you make delegation a reality in your daily work.

Blackmill

October 06, 2023
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  1. Learn to delegate like a boss Perform better by delegating

    work Elle Meredith and Lachlan Hardy
  2. Meet Jack Jack is a senior developer turned engineering manager.

    He has extremely high expectations of himself and the quality of the work to be done. He has a passion for details and often gets sucked into project work. Jack’s team is growing fast!
  3. Meet Jack Jack is a senior developer turned engineering manager.

    He has extremely high expectations of himself and the quality of the work to be done. He has a passion for details and often gets sucked into project work. Jack’s team is growing fast!
  4. Delegation is... Designating responsibility to someone else Entrusting our authority

    to others... while remaining accountable for the outcome An essential time- management and team development strategy
  5. I don’t have time to teach others what is needed

    to get the work done. It’s quicker to do myself. They'll resent me asking them to do it. I know I should focus on planning and strategy but I care about the details. It's a boring job, so I'll lead by example and do it myself. I don’t know if I can trust other people to do the work with the quality I know I can deliver I'll do the best job here, so I'll do it myself. I feel bad about giving them more work. I don't know how to let go!
  6. So why is delegation so important? According to a Gallup

    study, CEOs who excel in delegating generate 33 percent higher revenue. These executives know they can’t accomplish everything alone and position their team to tackle tasks they’re confident they’ll achieve—in turn empowering employees, boosting morale, and increasing productivity. In the process, CEOs free up their time to focus on activities that will yield the highest returns and grow the company. Ref: https://online.hbs.edu/blog/post/how-to-delegate-effectively
  7. • Reduce the risk of burnout • Free up your

    time • Deepen your relationship and trust with people on the team Leader
  8. • Increased motivation, engagement, and productivity • Growing the team's

    skills • Making the team more resilient and capable Team • Reduce the risk of burnout • Free up your time • Deepen your relationship and trust with people on the team Leader
  9. • Increased motivation, engagement, and productivity • Growing the team's

    skills • Making the team more resilient and capable Team • Reduce the risk of burnout • Free up your time • Deepen your relationship and trust with people on the team Leader • Business growth and expansion • Lower costs • Increasing productivity Org
  10. Delegates to others Does it all themselves Accept they cannot

    do everything and relinquish control, thus they have time to focus on activities that are more beneficial for the business Are lost in the day-to-day activities and don't have time for anything else Take the time to understand what their team members are good at or care about and give them tasks they will excel at, which motivates them Don't understand their team and how to keep them engaged and motivated Focus on outcome, not process. They set clear expectations Micromanage and fail to set clear expectations, leading to confusion and frustration Outcomes of delegation
  11. How? • I’d like your help with something • Tell

    them why them • Ask for commitment: would you please take responsibility for this? • If they say no, ask what concerns they might have, and talk through their objections • End with... • defining deadline, expected quality, and reporting (follow up) • what do you need from me? (resources)
  12. Don’t delegate work… • When there isn't sufficient time for

    a proper handover • When people do not have the required skills/training/resources needed and if there is no time to teach them those skills • When the task involves sensitive or confidential information
  13. Impact vs Effort Matrix HIGH EFFORT Low, hanging fruit, quick

    wins Bet? Distraction Time wasters LOW EFFORT LOW IMPACT HIGH IMPACT DO YOURSELF DELEGATE SHOULD YOU DO THIS? CONSIDER DELEGATING
  14. Eisenhower Matrix: urgent vs important URGENT Schedule for later Do

    now Delete Delegate NOT URGENT NOT IMPORTANT IMPORTANT Ref: https://fs.blog/eisenhower-matrix/
  15. Decision matrix: irreversible vs consequences CONSEQUENTIAL Delegate (Teach) Do yourself

    Delegate Delegate (Experiment) NOT CONSEQUENTIAL REVERSIBLE IRREVERSIBLE Ref: https://fs.blog/decision-matrix/
  16. I’d like your help on something. I am coming to

    you for the following reasons... Would you please take over this project? “Here’s what’s involved... Agree on DQR: Deadline/Quality/Reporting What else do you need from me?
  17. If you want to do a few small things right,

    do them yourself. If you want to do great things and make a big impact, learn to delegate. John C. Maxwell, author of Developing the Leaders Around You