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Managing Your Time for Work, Learning, and Fun

Managing Your Time for Work, Learning, and Fun

Dev2Next presentation:
You know how some people appear to have more than 24 hours in a day? I’m one of them. In addition to having a full time job, I write books, mentor a high school robotics team, am active in Toastmasters and much more. I also make sure to have lots of time for friends and fun. How do I manage to do all this? Numerous people have told me I have the best mastery of time management they have seen. In this session, I’ll share some standard tips with you and some ones that you might not find in your standard time management book!

Jeanne Boyarsky

September 08, 2024
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  1. https://linktr.ee/jeanneboyarsky 1 Managing your time for work, learning, and fun

    Jeanne Boyarsky 10/1/24 Dev2Next speakerdeck.com/boyarsky
  2. https://linktr.ee/jeanneboyarsky Why me? 2 NYC - busy! Parents every week:

    • Square dancing • Country dancing • Dad: apt board of directors • Ate out They and their friends seemed to have more hours in a day.
  3. https://linktr.ee/jeanneboyarsky About me (August Snapshot) 3 Full Time Job •

    Developer • Scrum Master • Committee of Sept and Oct conferences • Toastmaster Club VP Membership • Various workgroups • Table tennis • Pickleball • Lunch/virtual coffees
  4. https://linktr.ee/jeanneboyarsky About me (August Snapshot) 4 Non-Full Time Job •

    Final edits for OCP 21 book • Continue writing Real World Java • Edit Deitel book • Write time management presentation • Fun - events, movies, friends, etc • Exercise - walk/swim • Chores - clean, laundry, food, etc • CodeRanch volunteering • Help mother remotely
  5. https://linktr.ee/jeanneboyarsky About me (August Snapshot) 5 Paused • FIRST robotics

    • Toastmaster outside activities (ex: trainer) • Anything beyond minimum for • CodeRanch • JavaSig Leader Committee • NYC Scrum Organizer Committee
  6. https://linktr.ee/jeanneboyarsky Exercise 6 Write down (on paper or electronic) your

    major activities for October. • Can choose to focus on work or non- work or both • Only you will see this unless you chose to share parts
  7. https://linktr.ee/jeanneboyarsky 7 Dragon boat Dragon boat Evening/weekend drill down from

    planner Weekly see how much laptop time pm calls (x3) pm bar Robot reveal Bdwy show Balloon art Movie pm call movie pm call Battery dance pm call Battery dance Battery dance Battery dance Battery dance pm call Battery dance friends pm call US Open US Open US Open US Open pm call (x2) pool pm call Ultimate Tennis pm call pm call friends pm call 4+ 5+ 4+ 8+ 1 2 0 0 4+ 8+ 2+ 0 0 0 0 0 8+ 8+ 0 3+ 4+ 0 1 6+ 8+ 4+ 5+ 2+ 4+ 0 8+ pm call
  8. https://linktr.ee/jeanneboyarsky 8 Jan Feb Mar Apr May June July Aug

    Sept Oct Nov Dec Most time consuming items Highest cognitive load FIRST Robotics Write Real World Java OCP 21 Full Time Job Start after robotics season
  9. https://linktr.ee/jeanneboyarsky 9 Jan Feb Mar Apr May June July Aug

    Sept Oct Nov Dec June Replanning FIRST Robotics Write Real World Java Write OCP 21 Full Time Job Mom stroke + help recovery
  10. https://linktr.ee/jeanneboyarsky Examples: Priority & Time Box 11 • Fun/friends -

    highest priority but (large) timebox • Exercise • walk - daily life, stairs • swim - medium priority • table tennis/pickleball - as time permits • Chores • food - high priority • cleaning - do less often when short on time • CodeRanch volunteering - only minimum Time
  11. https://linktr.ee/jeanneboyarsky Exercise: This month 12 • What are your highest

    priority things for the month? • What is timeboxed?
  12. https://linktr.ee/jeanneboyarsky Compartmentalization 15 • Examples • only focus on current

    book chapter(s) • don’t open PDF to review as soon as get it • Write stuff down • Have a place where other thoughts go • Email (ex: work thought) • To do list (ex: non-work thought) • Text file (ex: key chapter thoughts)
  13. https://linktr.ee/jeanneboyarsky Caching 16 • Wiki/OneNote/etc • Both personal and shared

    • Spend less time looking stuff up • Just in time notes so ready when need - ex: to do list
  14. https://linktr.ee/jeanneboyarsky Fire and Forget 17 If something is written/ emailed,

    it doesn’t need to be in your head! Ex: Scott book review emails
  15. https://linktr.ee/jeanneboyarsky Make it Easier to Start 18 • End day

    with a failing JUnit test • Write a blog post outline • Note the first thing you want to do in the am
  16. https://linktr.ee/jeanneboyarsky Writing This Presentation 19 Task Focus Where/when do Generate

    ideas No As think of Create slides/order/organize Yes At computer. Weekend. Chunks of time. Review/practice myself Yes Printed doc. On commute. While waiting for people. UsOpen Apply changes, add animations, graphics No At computer. After work in small time blocks. Practice with Neha Yes Scheduled meeting
  17. https://linktr.ee/jeanneboyarsky Exercise: Planning a task 20 • Pick something you

    do periodically that is a large activity • Divide into logical tasks • Which require focus? • How long is each? • What part of the day is best to do them?
  18. https://linktr.ee/jeanneboyarsky Uses of Calendar(s) 22 • Work - time, just

    in time notes, blocks • Personal - planner and weekend time/priorities • Wall - travel, birthdays • Overlap - ex: robotics on work calendar Tracking kids and spouse activities: https://trishagee.com/2024/05/19/time-management-for-parents/ Remember to create blocks for focus and self
  19. https://linktr.ee/jeanneboyarsky Work To Do List 23 • Paper • OneNote

    (previous Excel/Outlook/Planner) • Tabs by • Day • Future months • Future followups • When have time (but should do) • Low priority (may never do)
  20. https://linktr.ee/jeanneboyarsky Personal To Do List 24 • Todoist (previously used

    ToodleDo but harder to enter tasks) • Projects • Filters (ex: priority, location/context) • Recurring • Start date vs due date • Subtasks - small enough to actually do
  21. https://linktr.ee/jeanneboyarsky Other Shared To Do Lists 25 • Copy into

    Todoist when I have a task • Groups use • Trello • Word/Google docs • Memory
  22. https://linktr.ee/jeanneboyarsky How much time in your day? 27 24 hours

    - sleep —————— 16-18 hours? Tip: Sleep may or may not be constant, but is an investment
  23. https://linktr.ee/jeanneboyarsky Optimize your habits 28 Leaving for office Original Time

    (News radio 880) New Time (Now 1010 WINS) Wake up 6:24 6:26 Personal care part 1 (shower at night) 6:25 6:27 Eat breakfast while listening to traffic/ weather/news 6:27 6:29 Rest of personal care 6:33 6:35 Take stuff by door and go 6:44 6:46 Habits change
  24. https://linktr.ee/jeanneboyarsky Techniques 29 • Microhabits • Habit Stacking (or chaining)

    • ex: brush teeth, shower, take out clothes • Placement of things (or rooms) • Don’t think about each thing
  25. https://linktr.ee/jeanneboyarsky My Commute 30 • Morning: read news and social

    media • Evening: read computer book or blog or problem solve or think! • If you drive: news or ebook or… You own this time!!!!
  26. https://linktr.ee/jeanneboyarsky Opportunities to Read 31 • Magazine or book •

    Before bed • If eating alone • While waiting for bus/train/ friend/event
  27. https://linktr.ee/jeanneboyarsky Eisenhower Matrix with a Twist 32 Do Decide when

    do it. Time? Focus? Delegate Pay? Quality? Schedule Subtasks help start! Delete Separate list Ok to have dreams Important Not Important Urgent Not Urgent If takes 2-5 minutes, just do it. Otherwise decide when next want to think about it
  28. https://linktr.ee/jeanneboyarsky Exercise 33 Talk to a neighbor about where you

    might find time. Parallelizing things? Travel time?
  29. https://linktr.ee/jeanneboyarsky Pomodoro Timer 35 • 25 minute pomodoro • 5

    minute break • repeat 4 times • longer break Many free and paid apps. I use Be Focused Pro ($6) Have 5/15 minute chores to do during some computer breaks. ex: clean up, shower
  30. https://linktr.ee/jeanneboyarsky Paperwork 36 • When tired • End of day

    • During calls that don’t require attention but must attend - actual multitasking is bad • Listening for a small piece of (ex: condo meeting) • Identify tasks where quality doesn’t matter. 80/20
  31. https://linktr.ee/jeanneboyarsky What about IRL Meetings 37 • Pay attention If

    required to sit there • Daydream? • Problem solve - paper notes
  32. https://linktr.ee/jeanneboyarsky Not Waiting for Deadlines 38 Technique Example Commit to

    yourself “I will do this by X” Accountability Tell a friend or teammate will do by X Motivation “IM me to do my appraisal today” Artificial Deadlines Practiced this talk with Neha on 9/6
  33. https://linktr.ee/jeanneboyarsky Planning Around Events 39 Sept 15 Fly Sept 16

    Chicago Sept 17 Chicago Sept 18 Chicago Sept 19 Fly home Sept 20 Home Sept 21 Home Sept 22 Home Sept 23 Home Sept 24 Fly Sept 25 Atlanta Sept 26 Fly Sept 27 San Jose Sept 28 San Jose Sept 29 San Jose Sept 30 Fly Oct 1 Denver Oct 2 Denver Oct 3 Denver Oct 4 Fly Oct 5 San Diego Oct 6 San Diego Oct 7 San Diego Oct 8 Fly home Oct 9 Get Home Oct 10 Home Oct 11 Home Oct 12 Home What do before/after/while away. Context/time matter When events planned?
  34. https://linktr.ee/jeanneboyarsky Saying No 40 • “Learn to say no” •

    Negotiate time and scope • Identify tasks that no longer need doing • Boss doesn’t know/remember all you do No
  35. https://linktr.ee/jeanneboyarsky Enlist Others 41 • Scott - no book until

    after back from robotics champs • Scott - limit WIP on discuss chapters • Friends - away/busy times